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Review Boards
The purpose of the board is:
1. To regularly study the rules and regulations for administration and play and to recommend changes to the Standing Committee.
2. To consider and when applicable to take action on reported cases of fighting and rough play, flagrant misconduct and the assessment of match misconduct penalties. Such conduct as intent to injure; use of equipment as a weapon; serious intentional roughness; and flagrant actions towards officials, other players, coaches or spectators will be dealt with by the Board.
3. To consider protests involving player eligibility or rule interpretations affecting the outcome of a game.
4. To make emergency decisions when time does not permit a meeting of the Standing or Intramural Sports Committee.
Review Board Membership
There will be five (5) voting members on the Review Board who shall be students. These students shall be comprised of the following:
1. The Chair of the respective Intramural Sport Committee or designate (Vice Chair) of the program area in which the incident occurred.
2. The Head Official for that Sport in which the incident occurred. In sports where there is no head official, an official shall act in that capacity. Note Re: Conflict of interest: the official of the game in question shall not act in that capacity. This includes the Head Official.
3. Two members selected from the respective Intramural Sports Committee of the program area
in which the incident occurred. (eg. from MISC for an incident in a men's league).
4. One member selected from the following prioritized categories. Selection of members will occur at the initial meetings of the MISC, WISC, and CISC. Intramural Assistants will be selected at the fall orientation workshop. Review Board members can be added or deleted at any time during the program year.
a) A member from the respective Intramural Sport Committee of the program area in which the incident occurred.
b) A member from the Intramural Sport Committee of the program area in which the incident did not occur. (ie. if incident occurred in the men's program, selection from the WISC or CISC).
c) A member from the Intramural Recreation Assistant Staff (this includes Sport Convenors, Convenor of Game Managers, Game Managers, Tournament Convenors.
Review Board Procedures for Dealing with Protests:
1. There are only two general grounds for protest. They are:
a) misinterpretation of playing rules and regulations, and
b) the question of player eligibility.
No judgement call by an official is subject to protest.
2. Any Intention to Protest must be indicated on the score sheet at the time of the game and signed by the Team Representative. It is necessary for the team representative to inform the official that the game is being played under protest, and for what reason. Protests must be then submitted in writing to the Program Office within twenty-four hours of game time. Failure to indicate intent to protest will nullify any written protest within the 24 hour period.
3. The protest will be reviewed and investigated by the Program Manager. If deemed necessary, a Review Board Meeting will be called within fifteen (15) days of the incident in question.
4. A team representative will be invited to attend the meeting and allowed the opportunity to present the protest grounds to the Review Board. Game officials, if necessary, will be informed of the meeting and asked to attend.
5. Individuals who are to appear before a Review Board are suspended until the Board convenes.
Eligibility Review Board
The Eligibility Review Board is composed of three to five members who may be carryover and/or returning Intramural Sports Committee members and one or more persons who have had experience in the Intramural program. The Board shall be selected by the Intramural Sports Committee.
The Eligibility Review Board shall hear cases of player eligibility and shall forward those cases for further review to the Intramural Sports Committee. The Eligibility Review Board need not include a recommendation for action regarding any particular case.
Review Board Procedures for Disciplinary Action:
1. The referee in any game shall report on the reverse side of the game report, or on the sport specific Incident Report Form any action that has been taken in penalizing a player in cases of misconduct, fighting and rough play. The referee shall provide details of the incident and give the names and playing numbers of players involved.
2. Depending upon the nature of the incident and the specific sport regulations, the individual could receive disciplinary action ranging from probation during future competition to actual suspension from play. In some instances, a probationary letter will be sent to the individual by the Intramural Supervisor without the calling of a Review Board. Any person already on probation who becomes involved in another disciplinary incident will automatically be suspended from that sport and have their case appear before a Review Board.
If an individual is to appear before the Board, they shall be notified directly or through their team representative before the next scheduled game of the team that such an appearance is required. An individual who is to appear before a Review Board is barred from playing until the Board has met. If such an appointment is not kept, the Board shall act without the attendance of the player.
3. Each case reviewed by the Board where disciplinary action is considered must be treated solely on its merit during the investigative stage of the hearing. However, the Board may consider the player's past record when deliberating on the disciplinary action to be taken. The Board may take action as follows:
a) Place the individual on probation.
b) Suspend the player in question from further participation. There is no limit to the length of suspension the board may impose.
c) The Review Board decision is final and will be reported for information only to a higher body after the appeal period has lapsed.
3. Appeals:
The first level of appeal will be the respective Intramural Sports Committee (MISC, WISC, CISC).The second level of appeal will be the Council of Athletics and Recreation. See Appeals Procedure for more details.
5. The Secretary of the ISC will act as Secretary of the Review Board. (non-voting)
6. Voting: A majority vote of the Board shall be required for all suspensions. The vote shall be recorded as carried.
7. Quorum of review Board: A quorum shall consist of five (5) voting members or their designated alternates.
General Discipline and Appeals Guidelines
A. Intent of Discipline Action
Discipline guidelines have been established to discourage and penalize behaviour which would interfere with the basic purposes of the Intramural/Recreation program, specifically:
1. Enjoyment of physical recreation programs.
2. Increase in participation in physical recreation programs.
3. Safety of physical recreation programs.
B. Guidelines for Discipline of Individuals
1. Physical Abuse of Officials*
- minimum penalty 1 year suspension
2. Intent to Injure - participant*
- minimum penalty 1 year suspension
3. Verbal Abuse of Official
- minimum penalty 1 game suspension plus probation
4. Fighting*
- minimum penalty 1 calendar year suspension plus probation for the next calendar year.
* Fighting is defined as one or more blows being struck e.g. punch, kick
5. Ejection under sport specific rules of censure
- minimum 1 game suspension plus probation
6. Unsportsmanlike behaviour
- minimum penalty probation
7. The Secretary of the I.S.C. involved may suspend an individual for a maximum of 3 games without the need to convene a Review Board.
Note: A) *Physical abuse/intent to injure is also potentially subject to action under the criminal code of Canada.
B) The intent of probation is to allow the person or persons to continue to participate with the knowledge that any further violations will be dealt with more severely.
Maximum penalty for these offenses under the authority of the Programs and Services Committee is life suspension in all Intramural activities.
Sports Specific Applications
1. Head Official/Program Staff to develop applications of the above guidelines as appropriate to the specific rules of each sport.
2. Case studies to be gathered in support of the application of each guideline as specific to each sport.
C. Guidelines for Discipline Action for Teams
Three ejections during one season of play
- minimum penalty team probation for rest of season
Four ejections during one season of play
- minimum penalty deduction of two points from the win column, and continued probation for rest of
season
Five ejections during one season of play
- minimum penalty ejection from league and probation for following season
D. Appeal Procedures - Discipline, Eligibility & Protest Cases
1. Intent of Appeal Procedures
Preamble: Current Review Board and Recreation Program Committee Process (as listed in Intramural Handbooks) allow for review of incidents by a Review Board composed of peers and technical personnel. All cases warranting discipline action are considered by the Review Board. Incidents and/or individual cumulative behaviour which indicated discipline action affecting more than one program are referred to the Council of Athletics and Recreation.
At each step of the above procedure actions are being taken to attempt to ensure notification of the individual team in question of the process and results of disciplinary or other committee action decisions (Appendix A, B). The individual/team representative has the right to appear at review boards and Program Committees where appeals are operable. Game officials/supervisors are also requested to be in attendance and/or submit written reports.
Given the above procedures the following guidelines for appeals beyond the review Board are proposed.
2. Grounds for Appeal – There are two grounds for appeal of a Review Board decision:
a) Improper penalty or punishment in relation to currently approved Discipline, Eligibility & Protest Guidelines as listed in the Intramural Handbook.
b) Improper review/decision process in relation to currently approved guidelines for this process. (As listed in the Intramural Handbook).
NOTE: Appeals will not be heard on the basis of facts not presented to Review Board or Program Committee.
3. Appeals Procedures
* The first level of appeal will be the respective Intramural Sports Committee (MISC, WISC,
Coed). The second level of appeal will be the Intramural Sports Council. The third level of appeal will be the Council of Athletics and Recreation.
a) Notice of intent to appeal must be received in writing by the Program Office, within five business days of notification of penalty assessed.
(Notice of penalty and/or other Review Board action will be delivered in writing to the appropriate college/faculty mailbox in the Program Office, by 4:00pm on the day following the Review Board.
b) Rationale for appeal must be delivered in writing within 10 business days of notification of penalty/Review Board action and/or a minimum of one week before the scheduled meeting of the Appeal Body.
b) Appeals will be reviewed within 30 days of notification of intent to appeal and results will be delivered by email to the unit's representative by 4:00pm on the business day following the meeting.
NOTE: Any penalty imposed by the Review Board remains valid until the appeal is heard.
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